The Ultimate Hiring Guide

Welcome to the ultimate hiring guide by Crew! A guide for talent acquisition managers, new recruiters, and business leaders. This guide is designed to help you quickly learn and master the best practices of recruiting, whether you are just starting your career in talent acquisition, looking to sharpen your skills as a more experienced recruiter, or seeking ways to improve your company's recruiting process as a business leader. We understand that recruiting can be a challenging and time-consuming task, but with the strategies and tips outlined in this guide, as well as all the ready-to-use templates, you will be able to source top talent with ease and efficiency. Whether you are a recruiter, a startup founder or a manager in a larger organization, this guide is a valuable resource to help you become a recruiting expert.

Before you start

• 🎙 Kickoff Meeting (+template)

How to ace your recruiting kickoff meetings? (template)

The kickoff meeting - also called a Brief or Intake meeting - is the first and probably most crucial part of the hiring process. It’s a face-to-face or call meeting between the hiring manager and the recruiters (or founders when helping their team) during which they discuss every detail that can help make the job search a success. As well as for both to outline what will happen next. The interview generally lasts 1 hour, but can be shorter if the team has hired several times for the same positi

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• 🃏 Build your Scorecards (+template)

How to build a recruiting scorecard (with templates)

Once you have clearly defined your ideal candidate during the kickoff meeting, it’s now time to define a scorecard (find our template below, that you can duplicate and make your own). The pillar of a structured interview process. The scorecard is one of the four steps defined by Geoff Smart and Randy Street in their bestseller Who, The A Method for Hiring (the 3 others being Source, Select, and Sell). The structured interview process reduces bias Most first-time interviewers do the same mist

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• ♟ Build your sourcing strategy

How to build a sourcing strategy ?

Introduction Importance of a Comprehensive Sourcing Strategy Thanks to the kick-off meeting, you now have built a thorough scorecard. It’s time to build your sourcing strategy, to fill out your top of the funnel. In other words, define how and where will you find the great talents you need. It can be a very time-consuming step, especially for competitive jobs (software engineers, designers, product managers…). Whatever channel(s) you will choose to activate, every recruiter or leader can tell

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Referral

• 🧿 Employee referral program

The secret to a successful employee referral program

This article was co-written with Charles Guillemet, a world-class recruiter who have hired a ton of people, at Gusto, then Neuralink, and now is Leadership Recruiting Manager at Meta. When it comes to recruiting, many companies we talk to have a magical number in mind: 33%. They want to achieve the following mix for their recruiting channels: * 33% (inbound - job posting) * 33% outbound (active sourcing & reach out) * 33% referrals (mostly employees recommendations). But often, we see them

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Inbound

• 📰 Job descriptions that convert (+ examples)

How to write job descriptions that convert (examples)

This article was co-written with Léo Bernard, the co-founder of Bootcamp T-Shaped Recruiter, and probably one of the greatest experts when it comes to inbound recruiting When talking to candidates, they usually say things like “the job descriptions are all the same” or “they’re all long and boring”. Yet some companies have many more applicants than others, even for the same roles, in the same industry, and at the same stage of growth. We see it all the time with Crew customers. The #1 thing t

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Sourcing

• 🗺 Talent mapping

Sourcing : Talent mapping to spot top talents around you

This article was co-written with Morgane Conrad, Talent Acquisition Manager at Folk. No one will tell you otherwise, as a recruiter or founder growing your team is one of the greatest challenge you’ll face (if not the greatest one). At the very beginning, as seen in the first articles of the Hiring Guide, you’ll start looking at your closest networks (founders, team members, investors - find more on how to do it well here) and very soon you’ll have engaged with all the top referred profiles th

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• 🔍 Talent sourcing (general)

Talent sourcing: How to find the perfect candidates

By now, you have conducted the perfect Kick-off Meeting, which helped you build a precise Talent Mapping. You know exactly what kind of talent you are looking for, and which keywords will help you find them. It’s now time to start the search phase. 👇Find links to each platform sourcing guide below Usually, the first instinct is to search on LinkedIn, because: * All talents are on LinkedIn, right? At least in tech. * If you search well, you’ll find all talent that match your criteria * May

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• Finding candidates on
  
  | Google

X-ray search: How to find talents using Google ?

Google indexes 35 trillion web pages. (Compare the volume with LinkedIn’s. LinkedIn profiles are 0.001% of Google’s Index!). Chances are your next incredible candidate is in Google, not on LinkedIn. What’s an X-Ray boolean ? In search, we call a Boolean a combination of words and operators that tells search engines exactly what you’re looking for. You can find candidates, resumes and cover letters that are stored within personal websites, job boards, social platforms (Dribble, Twitter, Behanc

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| LinkedIn

5 steps to easily source talent on Linkedin

1/ Linkedin classic Let’s start with the basics. Type any keyword on the search bar, then hit “All Filters” to narrow down your research. 2/ Use Google, to search on Linkedin Also called X-Ray search, by entering a boolean search on Google. More on that here : X-ray search: How to find talents using Google ?Google indexes 35 trillion web pages. (Compare the volume with LinkedIn’s. LinkedIn profiles are 0.001% of Google’s Index!). Chances are your next incredible candidate is in Google, no

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| GitHub

5 steps to source the best software engineers on GitHub

Step 1: Create a GitHub account Non-logged in users are very restricted as to what they can and can’t search for in GitHub, so the first thing you need to do (even as a recruiter) is create your own account. All you need to do so, is a username, your email address and a password. Then you’re in. You can add a profile photo and your company’s name and website after, to bulk out your profile if you wish – and we’d recommend doing so. Step 2: Search for candidates There are mainly 3 ways for

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| Stack Overflow

5 tips to source software engineers on StackOverFlow

1/ X-Ray search on Google You can the same technic as here, but this time applied to Stackoverflow. You can try commands like : * site:stackoverflow.com/users “frontend” “react” “san francisco” * site:stackoverflow.com/cv “san francisco” “react” * Say, that I am also looking for a rock star backend developer for my company based out of SF. Now, I am looking for someone proficient in Python and is living in San Francisco. To avoid empty profiles and improve quality, I want profiles with r

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| Dribbble

How to find the best Product Designers on Dribbble ?

1/ X-Ray search on Google You can the same technic as here, but this time applied to Dribbble. You can try commands like : * site:dribbble.com -inurl:(followers|type|members|following|jobs|designers|players|buckets|places|skills|projects|tags|search|stories|users|draftees|likes|lists) -intitle:(following|likes) -“Hire Us” As usual, should you need to * Add a skill, you only need to add “Mobile” for example to the command site:dribbble.com -inurl:(followers|type|members|following|jobs|des

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| Twitter

Sourcing : 4 easy ways to source talent on Twitter

Recruiting on Twitter, we talk about it all the time but we still don’t see much. In this article, I’d like to introduce you to 3 simple tools and ways to search bios and tweets with keywords and all for free 1/ Use Twitter’s advanced search Here is a tool that is still not widely used or known but that comes from Twitter itself... Yes, you can source or recruit with an advanced Twitter search. You can even filter on engagement and a date range 2/ Use Google to search on Twitter Using t

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Outbound

• 📬 Find candidate's personal emails

Sourcing : How to find personal email addresses ?

After finding the best candidates you were looking for, based on a very thoughtful sourcing strategy, in the right platforms (Linkedin, Github, Dribbble...), you now want to contact them. To do so, email is often the best option out there. But it’s not always easy to find talent’s emails. And as a candidate, it’s always confusing and uncomfortable to receive emails from a recruiter into your current job’s inbox. In fact, 79% of candidates do prefer receiving emails in their private/personal emai

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• ✍️ Writing emails that get replies (+ templates)

Recruiting outreach: How to write emails that get replies

Once you have found the right talent to reach out to and have their personal email, you don’t want to waste this asset by sending a bad email or message and getting zero replies. At Crew, our clients send A LOT of LinkedIn Messages and emails, and the data is clear, the ones who get more replies and interests do 2 key things : * They personalize their messages. * They follow up, at least 3 times after the 1st message. Which makes sense, again best talents receive a lot of emails daily. Grea

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